Presentation URL: cooledtech.com --> presentations --> Revive Your Drive
Tips and tricks to get your Google Drive organized and under control
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What do all those icons mean?
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Toggle Your Views
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Organize your drive!
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Tip #1 - No Orphan Files
Use folders And folders within folders Trick Google to organizing things your way by putting a number or an alphabet letter in front of the file name. |
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Did you know that when you are in a file and you make a copy, it automatically gets added to My Drive and not the folder you are in? Move it right away so you don't have orphans!
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Tip #2 - Use Color
Google makes it very easy to add color to your folders to help you stay organized and brighten your day. You can select multiple folders simultaneously by holding down the ctrl button (or command button for Mac) while selecting. Then right click & select your color. |
Tip #3 - Use a Naming Convention
- Consider including year, course, unit, section, assignment number, etc.
I use a Unit-Assignment number combo
The letters refer to Lecture or class activities that are not graded
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Tip #4 - Add files to folders when you have them open
Click on the folder icon to organize a file immediately. |
Tip #5 - Add files from your email directly to your drive
Tip #6 - Download your Google Drive to your home and work computers
There are two reasons for doing this. The first is that if the wi-fi goes down at school then you still have access to all of your Google files while being "offline."
The second is then you have back-ups of all of your files in multiple locations in the extremely unlikely event of a cloud failure.
Whenever your computer is connected to Internet it will update with the latest files.
Remember, if you change classrooms/computers you need to remove Google Drive from the computer and delete the files. You will still have your files saved in the cloud version of Google Drive. It is very easy to do. Just Google it ;-)
Instructions to download can be found at this link.
There are two reasons for doing this. The first is that if the wi-fi goes down at school then you still have access to all of your Google files while being "offline."
The second is then you have back-ups of all of your files in multiple locations in the extremely unlikely event of a cloud failure.
Whenever your computer is connected to Internet it will update with the latest files.
Remember, if you change classrooms/computers you need to remove Google Drive from the computer and delete the files. You will still have your files saved in the cloud version of Google Drive. It is very easy to do. Just Google it ;-)
Instructions to download can be found at this link.
Pro-tip for Next Level Google Skills
Tip #7 - Place a Single File in Multiple Folders
Tip #7 - Place a Single File in Multiple Folders
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A unique feature with Google is you can put a file in more than one folder. If you open the file in one folder and update it, the other is updated too because it is the same file. This is amazing for helping you stay organized.
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Warning! If you delete it from one folder, it will delete the file from all folders!
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To remove files from a folder, expand the info pane and click the x to remove files from the folders you want.
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You can reach me via Twitter @CoolChemGal or email at scool@muhsd.org
You can reach me via Twitter @CoolChemGal or email at scool@muhsd.org
